Fiscal Year 2025–26 Year-End Closing Procedures

As we approach the end of the fiscal year, we need your assistance in promptly processing a number of items. Please review the following deadlines and requirements carefully to support an efficient and orderly year-end close.

Payroll Processing
All adjunct and overload timesheets for the pay period ending June 30, 2026 must be signed, approved, and received by the Payroll Department no later than 5 p.m. on Thursday, July 2, 2026.

Travel Vouchers
Travel reimbursement requests for travel occurring on or before June 30, 2026 must be signed, approved, and received by the Business Office no later than 5 p.m. on Tuesday, July 7, 2026. Late submissions will be charged to the 2026–27 fiscal year budget.

P-Cards
P-Card usage will be restricted after Monday, June 15, 2026.

Unauthorized or excess spending may result in the loss of P-Card privileges.

Purchase Orders
Requisitions for goods and services will be accepted through 5 p.m. on Monday, June 15, 2026. To be charged to the 2025–26 budget, all items must be received by June 30, 2026. Items received after this date will be charged to the 2026–27 budget.

Accounts Payable
All invoices and supporting documentation for goods and services received on or before June 30, 2026 must be submitted to Accounts Payable no later than 5 p.m. on Tuesday, July 7, 2026. Late submissions will be charged to the 2026–27 budget.

Cash Collections
All cash collections for activity through June 30, 2026, must be hand-delivered to the Cashier by 2 p.m. on Tuesday, June 30, 2026. Off-site collections must include a copy of deposit documentation.

Thank you for your attention to these deadlines and your assistance in ensuring a smooth and accurate fiscal year-end close.